Save Time Using Canned Responses in Gmail

Warning: super nerdy post! You’ll be so happy you read it though…  #gmailhack #emailhack

Learn how to upgrade your email game quickly and almost effortlessly with Canned Responses in Gmail.

If you’ve ever written the same email over and over again, you’ll see the beauty of this handy tool! It provides a way to easily save + then insert a complete email (subject line + body text) with just a couple clicks.
So here’s our little how-to for setting it up + using it right away.

Here are the steps to set up “Canned Responses” in Gmail:

  1. Go to your inbox (Gmail) >> Click on the cog icon on the top right of the inbox, and select “Settings”
  2. Go to the “Labs” tab in Settings
  3. Search for “Canned Responses” lab item, and select “Enable”
  4. Your inbox will reload and you’re ready to start canning your emails!

To save an email for use as a future Canned Response:

  1. Select “Compose” to start a new email.
  2. Write your email including subject line and body text as you would for replying to this kind of email (initial inquiry reply, for example).
  3. Once you are satisfied with the email, select the arrow at the bottom-right corner of the email composer screen (the arrow is gray and faces down)
  4. A menu will pop up from the arrow, select “Canned Responses”
  5. There are two areas to this tab “Insert” and “Save” – For this new email template/canned response, select Save and give it a name (“Initial Inquiry Reply,” for example)
  6. Once it saves, you will see it in the “Insert” list

To insert a Canned Response in an email:

  1. When you’re ready to reply to someone’s email with a pre-saved response, just hit “reply” and then go to that bottom-right gray arrow, select “Canned Responses” and then “Insert” > “Initial Inquiry Reply”
    That will populate the subject line and email content with what you had saved for that template.
  2. Make some edits to personalize the message before you send it. Robots are great and all, but remember to be human in your correspondence; it matters! <3
  3. If you want to make an edit to the overall template/canned response, simply re-save the edited version under the same name, and it’ll override the old content.

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So effin simple, right!?

If you have questions about this feature or any other Gmail hacks, reach out: hello[at]dreaminspireddesign.com
Do you have other email hacks or Gmail Labs you’ve tried and use often? Let us know!
We love to talk #gmailhacks shop and will be writing more blog posts about it to share our nerdy delight with you all!